Lodging Your Forms Electronically

In order to process your registration, there are a number of supporting documents required to be lodged with your application.  To facilitate this process, we have supplied checklists below.  If you take the time to work your way through each list, you shouldn't miss anything out!  Beside each check list you'll find the links to lodge the applicable documents.  These links will open up your email software so you can attach the required documents to email to us.

Download Your Application (Zip File)

These zip files (links are below this text) contain:

  • an interactive MS Word document into which you can type your information.  IMPORTANT INFORMATION - PLEASE SAVE THE WORD DOCUMENT ONCE YOU'VE ENTERED YOUR INFORMATION - BEFORE EMAILING IT THROUGH TO US!  That will lock in your information; if you don't do this all we get is the original interactive document with nothing filled out.
  • a jpg and a bmp file of the diagrams page, either of which can be loaded into any simple graphics software (ie Paint) and completed.

Once you have completed the form in MS Word or a compatible program, save it and then lodge it using the link below.  Repeat for the diagrams page.  Then proceed through the checklists below, indicating which documents you are providing before using the links provided to email them through to us.  Note - you can of course email all documents together in one email if you have them all ready to go and you're sure you haven't forgotten anything!

Download APPLICATION FOR FOAL RECORDING

This form can be used for fillies and geldings under 2 years of age but MUST BE USED FOR

  • ALL SOLID PALOMINOS AGED UNDER 2 YEARS
  • ALL COLTS AGED UNDER 2 YEARS, regardless of parentage, colour or register

Download APPLICATION FOR PERMANENT REGISTRATION

This form can be used for stallions 2 years of age & over and all fillies, mares and geldings of any age EXCEPT FOR

  • ALL SOLID PALOMINOS AGED UNDER 2 YEARS (please use the application for foal recording instead)
  • ALL COLTS AGED UNDER 2 YEARS, regardless of parentage, colour or register (please use the application for foal recording instead)

LODGE YOUR COMPLETED APPLICATION FOR FOAL RECORDING FORM´╗┐´╗┐

LODGE YOUR COMPLETED APPLICATION FOR REGISTRATION FORM

But please don't forget to lodge the rest of the supporting documentation - see below for specific lodgement instructions!!!! 

Diagram of markings and brands

Simply extract the image files from the zip file, select the most appropriate one as per your available software, complete and save then use the link below to email it to us.  It's that simple!

Lodge diagrams

Supporting Documentation Checklist

Proof of payment

Registrations will not be processed until full payment has been received OR we have been notified by way of a copy of your transaction receipt that you have paid in full.

Send payment notification 
(copy of online transfer receipt or over the counter bank receipt)

If you would prefer to pay other than by direct debit, please take the time to let us know the details (ie that you've posted a cheque or money order, paid over the counter at a Bendigo Bank etc) so that we can be on the look out for it to arrive.  

Note - we do not have credit card facilities.

Details for Direct Debit / over the counter payments:

Bank - Bendigo Bank
Name of account - Dilutes Australia Ltd
BSB - 633 000
Account # - 123 341 414
Reference - your name

Full view of NEAR SIDE
Full view of OFF SIDE
Full view of REAR
Full view of FRONT
Side on close up of EACH EYE
Side on view of TEETH (not required for foal recordings)
UNDER BELLY (including view of testicles for colts / stallions)
Close up views of MANE
Close up views of TAIL
Close up views of all DUN FACTORS
at least one other breed society registration certificate
service document or similar
statutory declaration
copy of microchipping certificate issued by the vet who performed the procedure
copy of microchip registration with a central microchip register
copy of breed society registration where proof of microchipping was required
copy of DA Ltd microchip verification form
copy of official signed transfer form or similar document
copy of another breed society registration certificate showing horse in your name
statutory declaration verifying that you now legally own the horse
copy of receipt of purchase
copy of signed lease agreement or letter from the legal owner if you are in the process of paying off the horse OR if you have an official lease agreement. Note that this document should provide proof that the legal owner has consented to the horse being registered with Dilutes Australia Ltd
copy of lab test results


Lodge photographs
(mandatory for all registrations - please use the interactive check list to ensure you haven't missed any!!)

Sample photos can be viewed here.






Lodge proof of breeding
(if applicable)
Failure to provide this information will result in the pedigree being listed as "NA" (not available).

Lodge microchip verification paperwork
(if applicable) All horses being permanently registered must be either branded or microchipped unless ALREADY registered with another association that accepts unbranded / non-microchipped stock ie AQHA)

Lodge proof of legal ownership
(if applicable)






Lodge DNA test results
(if applicable)

Ready to go?  For more information on our regulations, you can visit our Step By Step Guide. 

Not sure if this is the correct form?  Click here to go to the Forms and Downloads page where there is a complete list of pdf versions of our application forms that can be downloaded, printed out and filled in the 'old' way.